Common Questions - VAT between Discogs and Sellers:
Common Questions - VAT between Sellers and Buyers:
VAT between Discogs and Sellers
The Value Added Tax, or VAT, is a general, broadly-based consumption tax assessed on the value added to goods and electronic services. It is also referred to as consumption tax or GST in some jurisdictions.
Discogs is obliged to charge VAT on the 8% Discogs sales transaction fees for sellers residing in locations where VAT is applicable. Some countries allow sellers to collect this tax independently, in which case Discogs will not charge the seller VAT. VAT is charged in accordance with the local legislation in each country.
Note: What follows is general information about VAT. You should contact your tax advisor or review the European Commission's VAT documentation, Japanese Consumption Tax documentation, Good and Services Tax documentation or applicable local advisors in your location for more information.
Does the VAT apply to me?
If you are a seller residing in the European Union or Japan, then the VAT applies to you.
If you are selling from Japan, Australia or a country located in the EU, your country’s standard rate for VAT or GST will be added to your Discogs fees. This fee will be broken down into its own line item on the invoice, called “VAT fee”.
Sellers in the EU who are outside of The Netherlands and who wish to manage the collection of VAT independently may obtain a VAT ID from the country’s tax administrations.
Please note that sellers located in The Netherlands and Japan do not have the option to manage the collection of VAT themselves and will always be invoiced directly by Discogs for VAT.
No, sellers are not required to obtain a VAT ID to sell on the Discogs Marketplace.
VAT ID’s are managed in Seller Settings for sellers in the EU who wish to independently manage the collection of VAT. Be sure to include your country code or our validator will not recognize your VAT ID:
Also, please make sure that your VAT ID is up-to-date at any time. Using an invalid VAT ID can lead to a subsequent additional VAT payment.
Here’s more help on the EU VAT ID validation process. If your VAT number is validated, the VAT will not be added to your fees on the Discogs invoice as Discogs will assume that you are collecting this tax independently.
Remember, if you are located in The Netherlands, VAT will be collected through Discogs regardless of saving your VAT ID in your Seller Settings.
For sellers in the EU, if you already have a VAT number, and want to confirm it is current and / or valid, you can check the status of your VAT number at the European Union VIES validation website.
If you have a business registered with VAT, you may be eligible for deductions. Deductions may be made on VAT that you pay when acquiring goods from other businesses that are also registered with VAT, which is called a reverse charge on VAT. You will need to check with your local tax authority or tax advisor to confirm your eligibility.
Yes, private sellers will be charged. VAT rules dictate that anyone residing in the EU or Japan must be taxed for consuming our electronic service. VAT is required for all sellers regardless of whether it is charged and collected upfront through Discogs or a seller manages their own VAT by registering with VAT.
For VAT purposes, Discogs sellers are the customers, or consumers of the Discogs service. Thus, Discogs must collect appropriate VAT on sales fees generated by sellers through the Discogs Marketplace service, no matter where the buyer resides.
In Japan, the current VAT rate (referred to as consumption tax) is 10%. In the EU, if you would like to know the VAT rate for the country where you are based, please check with the European Commission.
Please note, VAT is not charged as a percentage of the total sale. Rather, VAT is only applied to the Discogs Marketplace Service fee. We calculate VAT at the time the seller’s bill is created each month. The amount is calculated on total Marketplace Service Fees charged, determined by the “ships from” location set in your Seller Settings.
How do I calculate the expected VAT fee on an item for sale? And the Total due for the monthly invoice?
The VAT charge is X% of the 8% sales fee.
You will need three formulas, in this order:
- (Sale Price converted to USD) x (0.08) = Discogs Fee
- (Discogs Fee) x (Country’s VAT Standard Rate) = VAT Fee
- Discogs Fee + VAT Fee = Total Due
Following is an example of how VAT is calculated and added to a seller’s fee invoice:
Seller Z is located in France where the VAT rate is 20%.
- Seller Z’s monthly Discogs Marketplace Sales Fee totals $10 USD.
- VAT charged on the Discogs Marketplace Sales Fee is 20% of $10 USD, or $2 USD.
- The total amount due from Seller Z is $12 USD ($10 USD for Fees plus $2 USD for VAT).
Why is my invoice in USD and you have charged me VAT?
Discogs currently invoices in USD only. Discogs is also responsible for collecting VAT in certain countries. Invoicing in USD and collecting VAT in certain countries is allowed.
VAT between Sellers and Buyers
Depending on the country where your shop or primary residence is located, you may be required by local tax regulations to charge VAT on your sales to Discogs Marketplace buyers. In addition, you may not be required to charge VAT on the sales of goods made to buyers outside your country.
Sellers are not permitted to add VAT to the final item price after a buyer has purchased the item through the Discogs Marketplace. If you are a seller from a country that requires you to charge VAT on the sale of your goods, you will need to specify the VAT rate for potential buyers prior to their purchase. For example, some jurisdictions require that the VAT be included sales price with “including VAT” in close proximity and others require the price to be shown excluding VAT. Please consult your local tax authority for appropriate ways to display this information.
Moreover, if you are a seller located in the EU, you may be required to provide an invoice to your buyers. Further information can be found on the EU VAT Invoicing Rules website.
There are many variables about how VAT is applied depending on the location of the seller and the buyer and whether or not the goods are new or used. Discogs is not able to provide advice or information about local regulations. We urge you to contact your tax advisor, local tax office, or other financial advisory services to learn more about VAT regulations in your area.
No. If you are not issued an EU VAT ID number as a seller in the EU, you are not able to charge VAT to buyers on new or used items. This is because without a valid VAT ID, you are not seen as taxable for VAT. Please consult your local tax advisor to determine if you need to obtain an EU VAT ID.
Should a seller in the EU charge VAT on new or used items when the buyer is located outside of the EU?
When the buyer resides outside the EU, no VAT should be charged on items sold to those buyers. The fact whether these buyers are businesses or private individuals, or whether the goods are new or used is irrelevant and no VAT should be charged.
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