How to enter information into Discogs
This is a simplified walk through. For more in-depth details, please make sure you check out the full guidelines.
If you would like some one-on-one help from an experienced user, please ask in the Database Help Forum.
- Main Artist
- Label & Catalog Number
- Barcode and Other Identifiers
- Drafts and Saving
- Genres and Styles
- Release Notes
- Master Release
Place the item you want to submit in front of you, so it is easy to read and enter the information (Remember you must have the exact release in your possession when you submit it!). The first thing to do is search Discogs to check your item isn't already in the database, don't waste your time entering a duplicate! If it isn't here yet, you can enter it. If your item is a version of something already in the database (for example, a CD version of an LP already entered), you can greatly speed up the submission process by using Copy To Draft to fill out the form with information from another release.
Depending on the release, it could take from about 5 minutes to many hours to enter. It is recommended that your first submission is a reasonably simple release, so you can learn the process before moving on to complicated releases with many tracks and artists. Let's say it is going to take you 30 minutes to enter a simple release. For this guide, we are using Depeche Mode - Love In Itself·2 And Live Tracks as an example. Due to the continual improvement of the data, and to keep this guide simple. it won't always match the actual live data of that release.
To get started, go to to the add release form.
Images are not required, so you can skip this step if you like. If you do want to add an image, you can drag images from your file system onto the "drop zone". Or you can also click 'Add More Images' to browse to where the images are saved on your computer, then upload them. You can continue doing this until all the images you need are uploaded. All the images will then appear on your submission form, where you can reorder and and delete images as needed.
This field is for the Main Artist on the release. In this example, the main artist is straightforward, we enter "Depeche Mode" into the artist field:
We don't need to do anything else here. The [Add ANV] button is for adding an ANV, which will be explained later. The [Add Artist] button is for adding another artist for releases with more than one artist, we don't need that in this example. Note: we use 'Various', 'Unknown Artist', and 'No Artist' as standard special artists, more explanation of this and other aspects is in the main Guidelines.
The next field is the title. We try to enter the title as close to what is on the release as possible:
We don't enter titles or names as ALL CAPS, so they are entered on this release using the standard Discogs rule: Capitalize The First Letter Of Each Word.
Note the use of the "·" character as used on the release. It may be necessary to use something like the Character Map (on Windows, Start - Programs - Accessories - System Tools - Character Map) to enter these type of things. If you get stuck, remember you can always ask in the Database forum! Sometimes the title is different on the cover, on the spine etc. It is best to use the title on the cover, but also consider what is going to be most useful to other users. The most complete title is better, even if it is on the spine. You should use the notes field to mention any important differences (this applies to anything else on the release as well).
The release has the "Mute Records" logo on the artwork. This is the same as the label " Mute", so we enter that as the label. This can be found by doing a search for label name. If in doubt, please ask in the forums to figure out the correct one to use! The catalog number is entered into the 'catalog number' field.
You can see that the drop down that says 'Label' has a lot of other options, such as 'Series', 'Record Company', 'Licenced To' etc. This is for more advanced data to be entered, and is usually not required for a simple submission.
Here, you can enter things like barcodes, matrix / runout information, and other such codes and numbers. This section isn't usually required, so you don't have to enter anything unless you want to. Here, we have added the runout information that is etched into the record.
This is where we enter the physical details about the release (for example if it's a record or a CD), and other general details. This example is on vinyl, use the drop down boxes to select this.
Next, click on any descriptions that apply to the release. For this example, we want to add 45 RPM, and 33 1/3 RPM to the item, as it plays at different speeds on both sides, and we also want to add Single, as this is what it was released and marketed as.
Now you have built up the format and description for this release.
You can add other formats to the release using the [Add Format] button, for example if the release came bundled with a 12" record and a CD. This is only for when the release comes packaged with two or more items together. For the usual case where a release is made available in two or more different formats (for example, LP, CD, and MP3), we enter then as unique releases, and use Master Release to link them together.
You can (and should!) save your work at any time, by clicking "Save Draft" (the button for this is top right). This will put your work so far in your Draft Releases folder.
Always remember if you get stuck, ask in the Database forum - you can link to your draft release simply by copying the link, and pasting it into your forum post.
This is where you enter the country the release was primarily distributed and sold in. For this example, it is the UK:
Remember that a lot of releases can be 'imports', so where you buy the item from may not be the country it was released in. Also remember that an item can be manufactured in a separate country from the country of release. The guidelines have more details, and as always, ask others if you get stuck.
You can enter the release date here. This it the actual date that this version was released. It is often not the data that appears in small print on the artwork - that is usually the copyright date. If in doubt, you don't need to enter this.
This large section is where we enter all the information about the names of the tracks, their lengths, and any artists or other credits associated with the tracks. Apart from credits that apply to every track on the release (release wide credits), you can enter credits either on every track OR in the main credits section, as you see fit. This release has 5 tracks. The submission form has 4 tracks as default, so we want to add one more blank track.
We can then fill in the track numbers and the track titles. The artist fields are not used here, as there is only one artist on this release. The release doesn't really have distinct track numbers, so we use the standard A, B1, B2 etc. Note the use of the parentheses on the side A track for the sub-title, this is the standard way for doing this at Discogs:
We can continue to fill in the information, you can click the small arrow on the left to add a couple of index tracks that are noted on the release.
To enter credits for each track, click the [+ Add] button on the tracks you want to add credits to.
Note the use of square brackets for the "Engineer [Tonmeister]" credit role. The brackets can be used to enter any free text descriptions that are additional to the standard Discogs credits. In this example, Tonmeister is German for sound engineer, and was credited as such on the release. Detail such as this is nice to have.
For the B2 track, we use a Discogs function called ANV (short for Artist Name Variation). This lets us enter the artist names as they appear on the release, and still link to the main artists page, keeping everything clear, correct, and neat. In this case, "Martin L. Gore" is credited as "Gore". To enter this, simply click the [Add ANV] button next to the name field,
This displays in the final tracklisting like this:
This main credits section is used to enter release wide, as well as track specific, credits. Credits can also be added on a per-track basis, as explained in section 10 above. It is up to you to decide the easiest and clearest section to enter the credits into, except for release-wide credits, which must be entered into this section.
The roles must be chosen from the credit list so we can index them properly:
Note the "Track Position(s)" field, where we list the tracks each credit applies to. If a credit applies to all the tracks, leave this blank. Notice the Artist Name Variation (ANV) used for Vince Clarke, and the Engineer [Front Of House] credit, using the box brackets to add more detail to the credit role.
The track positions used in the fields here match exactly those used in the tracklisting section. The track position joins are standardized, using the word 'to' for continuous sequence: "B1 to B4", and a comma plus space for separate tracks: "B1, B3, B4".
Multiple credits can be entered into credit fields, and should be separated by commas.
In Discogs, the genres are large, general categories that should be reasonably easy to select. Remember you can select more than one if needed. The styles are a drop down list that can be selected after the genre/s have been ticked. Try to choose the closest style for your release. Again, you can add more than one style if needed. For the example, we only need one genre and one style:
This free text field can be used to note anything else about the release that doesn't fit into the other fields. It is very useful for packing in more information, and also for noting errors and differences of information that appear on the release.
Almost there! Clicking the preview button will display all the information the way it will look on the Discogs page.
Well, the info looks OK, but what are the red error and warning about? The Discogs submission form has some built in error checks, which looks for common mistakes to try to help you get the information all correct. Looking at the warnings in greater detail:
Fix any errors, and double check any warnings you receive. Just scroll down to the mistake, and correct it. Click preview again, and the error should disappear.
Double-check to ensure no errors remain on your submission. If you tick off any warnings, be sure to clarify why the warnings are incorrect in your submission notes.
Submission notes must be used to explain all aspects of your submission, particularly where anything is unusual that might be questioned by other users. If your submission is unclear it may not be accepted into the database. Remember that other users may be unfamiliar with the content of your release so you should be as clear as possible. Spending a few moments to explain your submission layout to other users will decrease your waiting time for submissions to be reviewed.
You should also tick any of the tick boxes that are relevant for you (Add to My Collection, Rating, and Watchlist).
One final preview and you can now press submit!
Finally, you'll see the 'Thanks for submitting' page. You can view your submissions athttp://www.discogs.com/submissions. If everything is correct, all you have to do is wait patiently for a voter to review your submission. Please note this was a fairly standard submission that didn't address special cases. For more in-depth details about how to submit and how to deal with more sophisticated entries, please make sure you check out the full guidelines.
Different versions of the same release (for example, different formats, re-releases, different country versions etc) items are added as separate releases on Discogs, and linked with Master Release. This has to be done as a separate process, after you submit your release to the database. This is different from Merge Release, which is done to combine two releases that are identical (one release will have been added in error as a duplicate).